Notes from underground

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Archive for the tag “filing”

Stuff you don’t see any more: 3×5 index cards and the metrication blues

The other day I wandered into the CNA (a local newsagent/bookseller/stationery chain) in search of 3×5 index cards, and a couple of other things. There were no index cards there. A sign of changing times, perhaps — people use computers for that sort of stuff nowadays.  But I’ve been using computers to store data for more than 30 years, and I’ve still been able to buy index cards.

Talking of computers reminds me of something else you don’t see any more — computer magazines. I started buying those 35 years ago, before I even had computer. At one time there used to be a large selection, and I would browse through them to see which had the most interesting articles that month, and buy that. Then they started to come with disks (and later discs) with free or shareware software and other good stuff. I then started buying the ones for the most interesting software selection, rather than the most interesting articles. But there was only one in the CNA this month — Linux Format.

This morning I went to a different branch of the CNA hoping to find index cards. I couldn’t see any. They did have the same computer magazine, so, rather rashly, I bought it. I do have Linux on my computer, but I don’t use it much, mainly because it doesn’t run the software I use most of the time (and please don’t tell me, as some people are wont to do, that I could find another program that does something similar and use that and “move on”. Thinking that having your programs in one operating system and your data in another is a good idea is really not a sign of intelligence).

But this other CNA branch did have index cards — in A6 and A7 sizes.

Just think of it — 47 years after South Africa switched to the metric system, and it was illegal to sell rulers marked in inches or milk measured in pints, they suddenly decide it’s time to switch index cards to metric sizes. For 47 years we’ve being buying cards (and boxes to store them in) that are 3×5 inches (76.2 by 127.0 mm), and now we need to replace them by “metric” cards that are 74 by 105 mm. They can’t easily be stored together, so it would mean you can’t easily add new cards to an existing file — you’d have to copy all the existing cards to the new size.

But why use index cards when you can use a computer?

Computers are much more efficient at searching and sorting information than a card system. You can search and sort in different ways and on different fields, while cards can only be sorted one way, and searched on one field. It’s a no brainer, isn’t it?

Well, not quite.

Computers are very good at storing, searching and sorting information, What they are not so good at is displaying it in a way that makes it easy for human beings to interpret it.

When you have index cards, you can lay them out on a table cloth (or even a carpet or bedspread), move them around, lay them out in patterns and change the patterns to look at the information in different ways. Two or three people can look at the information and discuss it while they are doing so. One of my mentors, Professor David Bosch, used to recommend this as a research method for masters and doctoral students.

There was a time when computer programmers used to think that everyone knew about index cards, and used icons of card indexes on their screens, and some programmers even used to make their input screens look like index cards. But they had grasped the wrong end of the stick. Index cards were useless at the input end, but very few programmers grasped that that they might be very useful at the output end. Very few wrote their programs with the option of producing index cards as printed output, yet that would have been a far better use of computing power.

There were a few exceptions.

There used to be a genealogy program called Personal Ancestral File (PAF). It stored genealogical information, and produced reports. In the 1990s various people produced supplementary programs that accessed the PAF database and did more things with it. I have two of those supplementary programs on my computer. One prints reports on 3×5 index cards, and the other produces them on 6×4 index cards. The down side is that the PAF program they work with was not Y2K compatible, and so does not accept dates after 31 December 1999. And no one else has seen fit to include such reporting facilities in more up-to-date programs (or apps, as people like to call them nowadays).

My main use for index cards now is as bookmarks. While I’m reading a book, I record significant passages, and then later use them to find the places in the book and make notes on the computer. I don’t usually read books while sitting at the computer so I can make notes as I go along. When used as bookmarks, I use one card per book, but if the computer could spit out one card per note it might improve considerably on David Bosch’s research method.

But at least part of this story ends well — after failing to find 3×5 index cards at the CNA I went round the corner to Archneer Stationers, and they had 3×5 and 6×4 index cards in stock. And no A6 and A7 ones at all.

There are lots of other things you don’t see any more, like gooseberry jam, quince jelly, tinned mutton breyani, real peanut butter, 8mm film projectors, Beta video tape players, and many more.

But 3×5 index cards are the ones I’d really miss.




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